An ERP system for managing an organisation is a system that is managed through the computer. Every piece of data is recorded into the system, processed through the system, and pulled out and presented by the system.

Some organisations may still operate in the classic, traditional way — recording all data on paper documents — and staff work with this paper-based recording out of habit.

The problem with storing data on paper documents is that once the volume of data is large and management wants to review historical data, or needs certain information to support a decision, staff may spend a very long time searching for each document. Sometimes the problem is that staff cannot find the document they need to present to management at all.

You can see that the classic, traditional way of working — relying mainly on paper documents — not only wastes resources for recording data but also makes managing the organisation low in efficiency.

So an ERP system that can be accessed from a computer screen helps increase the efficiency of managing the organisation, delivering more results while using fewer resources.

But many customers are also very anxious about bringing an ERP system in to manage their enterprise. Reasons customers worry include:

– Fear that the ERP system will be hard to use

– Staff may lack the skills and knowledge to use the ERP system

The article “ERP is easy to use once you understand these 3 points” is meant to help customers who want to implement an ERP system to manage their own enterprise understand that using an ERP system is easier than you thought.

The details of “ERP is easy to use once you understand these 3 points” are as follows.

1. How do you access the ERP system?

To access the ERP system, once the ERP provider has implemented the system and it has gone live, the customer can access the system using a username and password that has been set up. Each enterprise has its own specific username and password.

Staff in the organisation will know the enterprise’s username and password, and each person can access data according to the permissions set up in the ERP system.

Once the customer has a username and password, they can log in to enter your ERP management system.

In summary: accessing the ERP system requires a username and password, and staff in the organisation will see data according to the permissions already set for them.

2. What to do if you enter data but the system cannot process it

Once the customer has logged into the system, they can use the various functions in the system. To use those functions, the customer first needs to understand what values to enter in each function, so that function can process as the customer wants.

In real use, the customer may find that they have keyed in the data but the system throws an exception and cannot process and display the result as the customer wants.

The first thing to check is whether the customer has keyed in the data and selected the various options completely and correctly according to the system’s flow. If not, the customer can go back and key in all the data completely, then have the system process it again.

The simple, natural concept of ERP is: key in all the data according to the system’s flow, and the system will process it as the customer wants.

But if the data has been keyed in completely according to the system’s flow and it still cannot process, the customer can report it to the customer support team of the ERP provider they bought the system from, so they can check the usage issue and fix it.

In summary: the way ERP works is simple — just key in all the data according to the conditions, and the system will process it as you want.

3. Practice and ERP becomes easy on its own

The concept of ERP is a simple, natural approach to managing an organisation, so the ERP organisation-management system also has simple functions to use. If a customer adopts an ERP system and feels it is hard, that may be because they are not yet familiar with it.

In summary: do it often and you’ll get used to it; once you start to get used to it, the ERP system will be easy for you.

From the article “ERP is easy to use once you understand these 3 points,” you can see that the concept of ERP and using an ERP system are simple and natural. Just have a username and password, enter all the data so the system processes it, and practise using it often until you’re used to it — that alone shows that an ERP system really is easy to use.