3 basics for using an ERP system efficiently

Using an ERP (Enterprise Resource Planning) system to the highest efficiency depends on many components, such as:

• The ERP system users
• The ERP provider
• The capability of the ERP system itself
• The IT resources that support the use of the ERP system, and so on

All of the above components affect the working efficiency of the ERP system.

And to make it easy to understand at a basic level, this article gives 3 examples that enable ERP system users to use the system efficiently.

The examples of each topic are as follows:

1. Registering access rights

2. The concurrent user count must not exceed the usage limit

3. The system must be updated regularly

The details of each item are as follows:

1. Registering access rights

Most ERP systems have a rights-registration process related to user accounts.

You may need to enter information such as a username and password.

When access rights are assigned, rights to access various functions or modules must also be assigned,

including specifying the expiry date of the username and password, for the security of data when users access the system.

2. The concurrent user count must not exceed the usage limit

The concurrent user count is the number of users accessing the system simultaneously during the same period.

In many organisations, the allocated ERP access rights may be fewer than the actual number of users,

because in reality users do not need to access the system simultaneously all the time, but can take turns using it.

Therefore, in using the ERP system, when a user has finished working on the system, they should log off, so that other ERP users can access the system next.

Preventing the concurrent user count from exceeding the usage limit helps the organisation use the ERP system to fuller efficiency.

3. The system must be updated regularly

To maintain efficiency and increase the capability of using the ERP system, the ERP provider should update the system for ERP users regularly.

Updating the system helps make the ERP system more efficient in various ways, such as:

Being able to support newly added functions

Being able to import more varied data

Being able to support more new technologies

In summary, the basic approach to using the ERP system to the highest efficiency is, first, to properly register access rights to the system.

Next, the concurrent users in the organisation can take turns using it.

There must also be regular system updates. These 3 basics help the organisation use the system to full efficiency and gain the greatest benefit for the organisation.